Position Title: Program Coordinator
Reports To: Board Chair
Position Status: Independent Contractor (11 hours per week to start)
Start and End Dates: Initial six-month contract (option to extend)
Salary: $22.50 Per Hour (11 hours per week to start)
The Program Coordinator will primarily support the work of the PGH Equality Center and our Board of Directors. This position will help the organization fulfill their mission to serve as a bridge that promotes education, advocacy, and social justice for all LGBTQIA+ people and allies in Western Pennsylvania. This position will cultivate relationships with various community stakeholders while providing personalized services and connections to programming, financial, and development opportunities. Additionally, this position will assist with the preparation of materials for programs as assigned, coordinate large mailings, and take the initiative to keep documents, data, sensitive information, and files organized and up-to-date. This position may also assist with the preparation for and execution of organizational events that will require some evening or weekend availability. The expectation is that through the work with the organization, the position will gain basic knowledge of community grant writing as well as a working knowledge of the non-profit field.
PRIMARY DUTIES AND RESPONSIBILITIES
Program Management/Support – 50%
- Work with Programming & Volunteer Committee members on implementation of new and existing programs. This position will be responsible for contacting with Directors, volunteers, donors, and participants directly via email, phone, and other communications media.
- Assist Committee Chairs with programming needs and meeting preparation for committee meetings.
- Coordinate materials and publish monthly newsletter.
Development – 25%
- Serve as a point of contact for grant applications and donors, field questions about the grant application and follow-up reporting process.
- Enter data, update, and monitor progress of grant proposals from inquiry phase to final report including tracking each proposal to ensure that all requirements and deadlines are met.
- Develop, organize, and maintain grant files to support electronic records.
- Provide Board Chair and Committee Chairs with information on grant-writing status, including grant history, reporting history, availability of funds, open grants and applicant eligibility.
- Generate grant related correspondence and maintain electronic copies of correspondence in database.
- Assign and monitor follow-up reporting, including financial and programmatic reports.
Administrative – 25%
- Assist with programs and events of the organization as assigned.
- Answering calls and responding to communications.
- Coordinate and execute large mailings to stakeholders.
- Format documents, presentations, and other copy as requested.
- Update contact, volunteer, and fundraising databases.
- General office responsibilities (e.g., mail and supply ordering).
- Assist in maintaining regulatory paperwork (e.g., clearances) as well as program and volunteer statistics.
KEY SKILLS AND ABILITIES
- Commitment to the PGH Equality Center’s core values of integrity, collaboration, inclusiveness, and advocacy.
- Proven ability to work successfully with diverse populations and actively collaborate within a dynamic team environment.
- Demonstrated commitment to promote and enhance diversity, equity, inclusion, and accessibility.
- Remain an active learner, eager to build new skills.
- High level of organizational and time management skills, ability to multitask and meet deadlines under pressure.
- Meticulous attention to detail and quality of final product.
- Ability to manage several projects simultaneously in a fast-paced environment.
- A curiosity to learn more, ask questions, and be flexible when navigating challenges.
- Accepts new responsibilities as assigned.
QUALIFICATIONS AND EXPERIENCE
- Applicant must be at least 21 years old.
- A minimum of an undergraduate degree in management, public policy, communications, human/social services, LGBTQ+ studies, or a related field.
- Preference for at least two years of fundraising, development, and/or grant writing experience.
- Strong written and oral communication skills.
- Strong, demonstrated interest in pursuing a career in LGBTQ+ advocacy and non-profit work.
- A fully vaccinated workforce creates the safest possible environment for employees, volunteers, and community members. We require proof of a SARS-CoV-2 (COVID-19) vaccination completed CDC-issued vaccine card or a vaccination status printout from the health care provider that provided a vaccine.
Interested candidates should submit their cover letter and résumé/CV to email@example.com.
No phone calls please.
The PGH Equality Center is a 501(c)(3) non-profit, social service organization whose mission is to serve as a bridge that promotes education, advocacy, and social justice for all LGBTQIA+ people and allies in Western Pennsylvania. We strive for this through our vision to cultivate a more collaborative, diverse, just, and empowered community. PGH Equality Center was established in 1979 under the original name as the Gay and Lesbian Community (GLCC) of Pittsburgh.
PGH Equality Center is an equal opportunity employer committed to diversity, equity, inclusion, and accessibility. It strongly encourages black, indigenous, people of color, LGBTQIA+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.